MailMaid

Privacy Policy

Effective date: 1 August 2026 · Last updated: 1 August 2026

MailMaid is developed and operated by Glenn Chalmers ("I", "me"). This policy explains what data MailMaid accesses, how it is used, and your rights as a user.

1. What MailMaid does

MailMaid is a desktop application that connects to your Gmail account to help you identify and unsubscribe from mailing lists, and to clean up your inbox. All processing happens locally on your device.

2. Google account access

MailMaid requests access to your Google account using the following OAuth 2.0 scopes:

Scope	Why it is needed
gmail.readonly	To read your emails and identify newsletters, marketing mail, and mailing lists
gmail.modify	To archive, label, or delete emails at your direction
gmail.send	To send unsubscribe requests to mailing list senders on your behalf
gmail.settings.basic	To create Gmail filters or labels that keep your inbox organised after unsubscribing

3. How your data is used

MailMaid uses your Gmail data solely to provide the features described above and nothing else. Specifically:

Your email content is read locally on your device and is never uploaded to any server operated by me.
No email content, metadata, or personal information derived from your Gmail account is sold, rented, shared with, or transferred to any third party.
Your data is not used for advertising, profiling, or any purpose unrelated to inbox management.

MailMaid's use of data obtained through Google APIs complies with the Google API Services User Data Policy, including the Limited Use requirements.

4. Data storage

MailMaid stores the following data locally on your device:

OAuth token (token.json) — allows MailMaid to reconnect to your Gmail account without requiring you to sign in each time. Stored in your local app data folder and never transmitted to any external server.
Cached email summaries — stored locally to speed up repeated scans. These files remain on your device and are not transmitted anywhere.

No data is stored on any server operated by Glenn Chalmers.

5. Data retention and deletion

You can revoke MailMaid's access to your Google account at any time by visiting Google Account Permissions and removing MailMaid. This immediately invalidates the stored token.

To delete all locally stored data, uninstall MailMaid and delete the folder %APPDATA%\MailMaid on your device.

6. Third-party services

MailMaid communicates only with:

Google's Gmail API — to read, modify, and send emails as described above. Google's own privacy policy governs their handling of this data: policies.google.com/privacy.

No other third-party services receive your data.

7. Children's privacy

MailMaid is not directed at children under 13. I do not knowingly collect any information from children under 13.

8. Changes to this policy

If I make material changes to this policy I will update the "Last updated" date above. Continued use of MailMaid after changes are posted constitutes acceptance of the revised policy.

9. Contact

If you have any questions about this policy, contact me at:

Glenn Chalmers
glenn@myutilityforge.com
myutilityforge.com